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AHTA 2022 Annual Conference Event Policies 

Attendance Policies

Cancellation Policy:

Cancellations received in writing on or before August 12, 2022, will receive a refund less a $50 processing fee. There will be no refunds after August 12, 2022 (substitutions welcome). Please reach out to the AHTA Office to request a cancellation or substitution.

Information and Image Policies

Conference Attendee Roster:

An attendee roster containing your name, organization, mailing address, phone number, and email address will be distributed electronically to all attendees, as well as conference exhibitors and sponsors. Per AHTA Policy, conference exhibitors and sponsors can only use this list to contact you up to two times. You may choose to opt-out of having your contact information in the Attendee Roster.

Photo/Video Release:

Registration and attendance at, or participation in, AHTA's meetings and other activities constitutes an agreement by the registrant to AHTA's use and distribution (both now and in the future) of the registrant or attendee's image or voice in photographs, videotapes, electronic reproductions, and audiotapes of such events and activities.

Health & Safety Policies

Assumption of Risk:

The novel coronavirus, COVID-19, has been declared a worldwide pandemic by the World Health Organization. COVID-19 is reported to be extremely contagious. The state of medical knowledge continues to evolve, but the virus is believed to spread through airborne particles, person-to-person contact, and contact with contaminated surfaces and objects. People can be infected and show no symptoms and therefore spread the disease. To date, there is no known treatment or cure for COVID-19. Evidence has shown that COVID-19 can cause serious and potentially life-threatening illness and even death.

By registering for this event you understand that AHTA cannot prevent you from becoming exposed to, contracting, or spreading COVID-19 while attending this conference. You understand that by choosing to attend this course, you may be exposing yourself to and/or increasing your risk of contracting or spreading COVID-19.

COVID Safety Guidelines:

AHTA will be following all current CDC guidelines for large gatherings. All attendees and guests will be subject to all venue rules and regulations in place at the time of the conference. By registering for any AHTA in-person events, you are agreeing to abide by all safety protocols set forth by the meeting organizers. If you are found to be in violation of the guidelines and AHTA feels your behavior is putting other attendees at risk, you may be asked to leave. If you are asked to leave, AHTA reserves the right to determine your eligibility for a refund. We appreciate your compliance with this policy to ensure the safety of all AHTA guests at in-person events.

Additionally, you will be asked to attest to your health status onsite, prior to participating in the event. If you are not willing to complete this health questionnaire or your responses indicate that you may be at risk for spreading the virus, AHTA reserves the right to determine your eligibility for a refund.

Safety policies and procedures are subject to change dependent upon venue and state regulations. Any additional changes will be listed on this page.

COVID Contact Tracing:

If you test positive for any strain of the COVID-19 virus within 14 days around or of attending an AHTA hosted event, please call or email the AHTA Office at (206) 209-5296 or [email protected]. AHTA will keep attendees informed if a potential exposure has been had at an AHTA hosted event. We encourage you to download a COVID-19 exposure tracing app to help you gain the fastest information of potential exposures

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